How to use AccountingSuite to run your AirBnb Properties.

AccountingSuite is an accounting, order management and inventory software built for small businesses. It’s built in the cloud, so there is no need to worry about being at the right computer when you need to access your account.

I use it for several endeavors, but this article will discuss how I use it with the rentals I manage via AirBNB.

The Software

The software can be purchased at I use the business edition, as I don’t need inventory. It’s $25/month, and well worth it. They have good documentation and a stellar support team.

Setting it all Up

AccountingSuite has a getting started wizard to get the account setup and it walks you through the process. When you get to the part about the Chart of Accounts, I would add an expense account for the AirBnb host fees and also accounts for any business related expenses that you might be able to deduct on your taxes.

Now that the account is set up, create some custom fields so you can keep track of things. I created several custom fields on the Sales Order (my “reservation) including Check-in Date, Check-out Date, Additional Guest Names and the code I assigned them for their voicemail (I have a guest phone in the room). I also have a field for the AirBNB confirmation number and which rental unit they have reserved (I have 3). All of these fields are on a tab called “Reservation Data”. The screenshot to the left shows my custom fields.

I’ve also pre-created items for a Stay, additional guest charge, cleaning fee and host service fee which I can record on my Sales order. See the screenshot on the left. These items will populate the description and price automatically and give me a total on the bottom which I compare to the breakdown that is given in AirBnb.

When the guests check in, I create a sales invoice. It’s a simple process: Click Generate / Invoice from the Sales Order. I then create a cash receipt and record it to my AirBnB Clearing account. That way I know how much I’m waiting on AirBNB to payout. When I see it hit my back account, I just accept the transaction that flowed in automatically from my bank and match it to the invoice and the transaction gets closed out.

There are some great reports that I can run to see how I’m doing with sales and expenses, and I can have additional users. There is a built in video conferencing tool and a messaging system.

Why I don’t eat walnuts

We have a big old walnut tree in the back yard. It been there for close to 100 years. Every year it dumps thousands of walnuts off of the ground and we pick them up and put them in buckets. Some dude comes and picks them up.

In my quest to explore options of making money off of the land that comprises the yard and is about 1.75 acres, selling the walnuts popped into my head last year so I started collecting them little by little.

Bucket after bucket was filled. Any empty container that I could find became full. Finally I started using the truck and after a few weeks, the truck was full. Time to go sell them.

As it turns out, the black walnut market ( as opposed to the legit one, I suppose) is dominated by Hammonds in the midwest. California is the largest producer of walnuts in the US, contributing 99% of all walnuts grown in the US and 38% worldwide. Hammonds has several hundred buying stations around the midwest, and there happens to be one about 15 miles away from our house.

So I take my full truckload of walnuts that I probably have spent 20-30 hours collecting to the walnut buying station. I’m required to shovel all of the walnuts out of the truck into a hopper that takes off the shell and bags them up.

My back is nearly broken in two when I’m done, but the satisfaction of doing all of this is strong and the reward is forthcoming. As the nut collector pulls out his checkbook and starts to write, he says “Well, that was about 560 pounds, so let me see here” as he clacks on his calculator. He hands me the check and it’s written for $45. I nearly shit myself. $1.50 per hour for that.

So what does a pound of black walnuts cost at the store? Around $12. So. Of that $12, 8 cents is what goes the farmer. That just pisses me off and leaves a bad taste in my mouth.

I’m having peanuts on my ice cream tonight.

Dots DO sometimes matter……..

For some strange reason, I like to start blogs. I have about 10 other ones that I write, most of them anonymously for one reason or another but I don’t think I’ve ever started one on my main website. Not sure why, but that is all changing with this.

The reason, I believe is because of the topic I wanted to write about tonight – it wouldn’t make sense anywhere else but this site. That topic? Other people named Jay Larson, and the black hole email address that I got when google first started handing out email addresses. I call it a black hole because very few emails that come to it were written to me. Spam, you’re thinking. Advertising. No, quite the contrary. I get emails meant for other people named Jay Larson in this inbox on a daily basis.

Now that you think I’m absolutely off my rocker, I will present the evidence and my theory on what is happening.

First a bit about email addresses. Google made them so that certain punctuation in the email address is ignored. For example is the same as – messages send to both addresses will land in the same inbox. If you have a dot in the first part of your email address you try this yourself. Here’s an article written by google themselves on the subject:

For those of you too lazy to click, here’s the text of the article:

Dots don’t matter in Gmail addresses

If someone accidentally adds dots to your address when emailing you, you’ll still get that email. For example, if your email is, you own all dotted versions of your address:


Note: If you use Gmail through work, school, or other organization (like or, dots do change your address. To change the dots in your username, contact your admin.

No one else gets your emails

No one can take your username

Your Gmail address is unique. If anyone tries to create a Gmail account with a dotted version of your username, they’ll get an error saying the username is already taken.

For example, if your address is, no one can sign up for

No one sees your mail

Your account is still private and secure. Emails sent to any dotted version of your address will only go to you.

For example, and are the same address and go to one inbox.

What to do if you get someone else’s mail

Adding dots doesn’t change your address, so dots aren’t why you got someone else’s mail. Instead, the sender probably mistyped or forgot the correct address.

For example, if someone meant to email but typed, the message went to you because you own

Notify the sender

If the email seems irrelevant but not suspicious, reply to the sender saying they have the wrong address.

Report a suspicious email

Do not click any links or share personal information. Report the email as spam or phishing.

Unsubscribe from newsletters you didn’t sign up for

Contact the website to remove your address from their mailing list. Learn how to unsubscribe from emails.

Note: Unfortunately, we can’t prevent people from accidentally or maliciously using a dotted version of your address to sign up for subscription emails. Was this helpful?How can we improve it?YesNoSubmit

Sometimes dots matter.

I have other emails from gmail that work exactly as described above. I also have one that makes many of the statements above a lie. I’ve sent help requests to google, reported the issue to the senders, taken all of the suggestions above and yet I’m still getting emails with very personal information send to me. I don’t want it, I’m not asking for it but can’t stop it.

How do I know they just weren’t meant for me? Here’s a good example of an email I received on Monday.

  1. My name. Looks like me at first. I actually freaked out, thought I may have had too many shots of jager one night and made plans to go to Palm Springs. I do like to go there after all.
  2. Well, here’s my confirmation number.
  3. And my rewards club number.
  4. And my points balance.
  5. Hmmm… could I modify this reservation? Let’s find out.

The answer is yes. I can change the check-in or check-out dates, the room, the rate, hell I can even cancel this. How can we be sure it’s really a real reservation?

I called customer service and although the shoved me to about three different departments, this is indeed a real reservation made by someone that has a credit card that is not the same as mine.

Not a bid deal though, right? I mean I’m not going to go cancel his reservation, I’m not an asshole.

And for him, it’s a good thing. From other email I’ve gotten from his employer, his benefits department, his neighbors, the place where he got his car, his dentist, his doctor – the list goes on and on – I am certain that I know more about him than his wife does. If she knew what I know, she wouldn’t still be with him. I mean considering some of the sites he is a member of, she’s not really his type anyway.

I know his birthday, his place of employment, his social security number, his employee number, his health plan, his prescription for eyeglasses, need I go on? His cable provider is Century Link (I have his 4 digit authentication code). His daughter plays soccer. He goes to a church where volunteers as a deacon. He was born in 1984 and has two kids. One of them Rose, plays softball and soccer. He like to golf and enjoys photography and outdoor recreation. He’s lived in Grantsville UT, Minneapolis, Minnesota, Amesbury, MA and Indio California – all of which I have full addresses. He goes to Spectrum eyecare. His coworker Trista asks for help from time to time. He been a member of NENA (Nakomis East Neighborhood Association). In 2017 I received a 7 minute video from his friend Angela, who was very sad. She evidently is deaf and was signing most of the message so I’m not sure of the story behind that.

His deposits go to his Chase account ending in 4990. He was eligible to buy a new Chrysler, Jeep, Dodge, or Ram for 1% below factory invoice in 2016. He submitted his taxes to H&R Block on Feb 2, 2017, it cost him $19.95. On Tuesday, January 10, 2017 he went to Nokomis Chiropractic and either had Roasted Pork Loin or Penne Pasta when his friend Mitch got married to Miss Kong during the summer of 2016.

More recently, someone named Elizabeth had a wreck in an vehicle insured by him. Geico is the company. I have the claim number and all of the details about the refund from Uhaul he just got for $27.76.

Have I reported this to google? Yep. Their answer? Dots don’t matter.